General Rules

It has become necessary for the Board of Directors to announce that the Edgar County Fair Association will not be responsible to any person, individual, corporation or association for any loss by either fire, theft or by personal injury sustained by anyone through the negligence of any person or group or person, exhibits or exhibitors. While the Edgar County Fair Association will give adequate police protection and take such precautionary measures as are consistent in the operation of the Edgar County Fair Association, the Board positively will not be responsible for any of the occurrences under any circumstances.

The Directors of the Edgar County Fair Association reserve the right to dismiss any exhibitor, patron or concessionaire at any time during the fair. The Directors also have the right to withdraw any or all premiums if circumstances involving said exhibitor, are deemed unethical or dangerous by the Directors.

The Association reserves the final and absolute right to interpret these rules and regulations and arbitrarily settle and determine all matters, questions and differences in regard thereto and to add to or amend these rules as they may deem advisable. Should any dispute arise as to the meaning of any premium offered or as to any rule regarding the admission into, or exclusion from the various classes, the decision shall be final. By entering, the exhibitor agrees to abide by each and every rule printed in this catalogue.

Premium Waver Statement

The Department of Agriculture shall use its best efforts to secure sufficient appropriations to fund premiums. In any year for which the General Assembly of the State of Illinois fails to make an appropriation sufficient to pay such premiums, premium amounts may not be accurately reflected in the premium book.

Consession Permits

Stands, shows, etc., will be rented space in order of application. No concession will be sold for any game of chance or immoral exhibitions. Each concessionaire must confine himself to the space assigned him, and he will not be allowed to check packages or bicycles in connection with his business to the detriment of that concession.

  • Concessionaires must abide by the rules of the Association and terms of their licenses and failure to do so shall subject them to forfeiture of their privilege and exclusion from the grounds without reimbursement.
  • The promiscuous distribution of hand bills or other advertising matter is strictly prohibited, and no tacking or posting of advertising bills, cards, etc. will be permitted on any of the buildings or elsewhere. Exhibitors may advertise and distribute them from their places of exhibit only.
  • Under no circumstances shall any person be allowed to sell goods of any description unless they have booth privilege space.

Minimum fee for overnight camping is $25.00


Fair Entries & Exhibitors

All entries, with the exception of one day shows, will be made by addressing the Secretary. Entry forms must be signed by the exhibitors and may be mailed to the Secretary or placed at the Fair office July 19, 20 and 21, 2017 between the hours of 4:00 p.m. – 8:00 p.m.

  • All articles for exhibition must be on the grounds and in place per rules stated for each department.
  • No more than two (2) premiums will be paid to any one exhibitor under any single premium number.
  • Exhibitors must enter articles by category number not by article name.
  • Exhibitor must keep premium numbers in rotation and enter number of head or articles.

Articles in the Art Hall may be removed between the hours of 4:00 p.m. and 6:00 p.m., Friday, July 28, 2017. If removed sooner, premium will be forfeited.

Arrangement of Art

  • The grounds will be open for the arrangement of exhibits in Art Hall beginning Saturday, July 22, 2017, 10:00 a.m. – 6:00 p.m. and on Sunday, July 23, 2017, 8:00 a.m. – 10:00 a.m.
  • Exhibitors are requested to take ample time to arrange their exhibits.
  • On and after Saturday, July 22, 2017, night watchmen will patrol the grounds and every precaution will be taken by the Association to protect exhibits.
  • The Association will not be responsible for loss or injury should any occur.

Exhibitors of Livestock

The Edgar County Fair now pays all premium checks by computer. All entry blanks must be completely and accurately filled out before your Entry Form can be processed or before a check will be issued. A separate Entry Form will be required for each exhibitor in each department. The exhibitor must provide their name, address, zip code, and telephone number along with their social security number – NO EXCEPTIONS.

  • All exhibitors must furnish registry paper for Superintendent’s inspection.
  • Entry forms must be complete and must also include entry fees and stall rent. These forms and fees may be mailed to the Secretary prior to July 21, 2017. Livestock entries will close July 21, 2017 at 8:00 p.m. with the exception of one (1) day shows.
  • ONLINE ENTRIES AVAILABLE WITH PAYPAL PAYMENT
  • Pens and stalls will be reserved as entries are made and fees received. Exhibitors who desire to have stalls or pens reserved for them will forward list of entries accompanied by a draft for entry on or before Friday July 21, 2017 at 8:00 p.m. This is the only sure way to get the stalls and pens you want.
  • The premium list has been carefully revised and the offerings are liberal as the Association can afford. No premiums can be added after the publication of this list. Every exhibitor will be given an absolutely square deal, and no special arrangements or guarantees will be made with any exhibitor.
  • No more than two premiums will be paid to any one exhibitor in any one class.
  • For all animals brought to the grounds and not entered in any class, a stall or pen rent, equal to one entry fee for each such animal will be charged.
  • Each livestock exhibitor must furnish his own buckets for watering and his own feed trough. Exhibitors of livestock will be required to keep stalls in a neat and clean condition, and space over which visitors will pass in examining stock, free from waste and rubbish. All stalls and pens must be cleaned before 8:00 a.m. each day and refuse disposed of as Superintendent may direct.
  • Exhibitors of purebred livestock shall furnish the Superintendent of the proper department satisfactory proof as to the breeding of the animals on exhibition. Exhibitors are required to have their registry papers with them, and this is the most satisfactory way of settling disputes regarding the eligibility of animals exhibited.
  • All competing animals shall be exhibited and paraded, failure to comply with these rules shall forfeit all premiums awarded his/her stock.
  • Great care will be used by the officers of the Association to prevent loss by theft or injury to animals or articles on exhibition, but in no case will the Association become responsible for loss or injury should any occur.
  • There will be no refunds.
  • No judge shall be permitted to exhibit and receive a premium in the class in which he acts in said capacity.
  • Expert judges will be secured and the Association will endeavor to have all awards made by the single judge system as far as practical.
  • Exhibitors will be permitted to bring into the grounds only a limited amount of feed, hay and straw, and the management reserves the right to refuse admission of such if in their judgment there is an excessive amount. The space in the barns is for exhibition purposes and not for storage of feed.

Protests

Protest designed to affect awards must be made by an interested party and notice given to the Superintendent of the Department before the examination of the protested animal or article by the awarding judges is concluded and a written statement, verified by affidavit, setting forth the reason for protesting, must be filed with the Secretary on the day the animal or article is judged.

In every case of protest the protesting party must deposit with the Secretary at the time of filing the protest an amount equal to the premium. This sum shall, in the event of protest being sustained, be returned to the complainant, and if the protest shall not be finally sustained, be paid to the Treasurer of the Fair.

Every protest made for the purpose of affecting the amount of premiums offered, or the withdrawal or addition of any premiums, or the removal of any judge, for the employment of any judge not already employed, shall be made in writing addressed to the Board of Directors, setting forth the grounds upon which such premium offer, employment, or non‑employment of said judge is sought to be effected, and stating the facts upon which such grounds are based. No statement, in writing, will be considered other than those verified by affidavit.

Rules for Exhibition of Livestock

Entry fee as well as stall rent will be collected at the time entries are made.  A $15.00 fee will be charged for “nonsufficient funds” checks. No premium checks will be issued before 4:00 p.m. on Friday, July 28, 2017.  Any checks not picked up will be mailed. Minimum trailer electrical hookup is $25.00 per day.

  1. Health papers must be presented to the Superintendent before livestock is unloaded.  Health papers are to be turned in to the Secretary’s Office at the time entries are made to be checked by the Veterinarian.  Papers will be returned upon leaving the fairgrounds.
  2. There will be no substitution of one breed of livestock for another.
  3. There must be at least 2 different exhibitors showing in each class (nonfamily members).  There must be at least 2 different exhibitors showing in each breed (nonfamily members).  If those conditions are not met, the class and/or breed may possibly be dropped the following year.
  4. Every class must show and will be judged to insure open and honest competition.  Failure to meet any of these rules will result in no premiums in that class and no entry fee will be refunded to any exhibitor in that class.
  5. Failure to meet any of these rules will result in the forfeit of premiums by the exhibitor.   These rules have been set forth because infringement will result in the withholding of state aid from the Fair Association by the Department of Agriculture Fairs.
  6. All applications for entry of cattle must be accompanied by name of breeder, name, number and date of birth, and name and number of sire and dam of animal to be exhibited.  No entry required in the championship classes.
  7. OWNERSHIP.  Animals owned in partnership may be entered in all classes of Fair in one owner’s name, but must appear under but one ownership.  The entry shall carry a footnote showing the actual ownership of the animals as appearing upon the herd book records except in the classes of “Get of Sire” and “Produce of Dam” ownership shall not be required.  Animals to compose a competitive group need not be named in application for entry but must be selected by exhibitor.
  8. Awards will be made by the single judge system, unless in the judgment of the Superintendent of the section more are required.
  9. Should there be any unnecessary or embarrassing delay in bringing animals into the show ring, the Superintendent may exclude animals from competition.
  10. No premiums will be awarded to any animal or group of animals, unless shown in the ring for judging.
  11. When on exhibition, in the ring, each animal in this class must be under halter, in charge of owner or employee, who shall carry card to correspond with number in Judge’s book.
  12. Exhibitors must submit their animals for examination by the official Veterinarian when so ordered by the Superintendent of the section.
  13. Any exhibitor refusing to parade on request of Superintendent forfeits premiums won, and fees paid by him will not be refunded.

SPECIAL NOTICE TO EXHIBITORS:  Exhibitors or herdsmen in charge must have all registration papers covering each and every animal in their possession in order that the Superintendent in charge may check said paper at least 24 hours before showing.